Buying Assistant / Assistant Buyer / Junior Buyer

Bluetownonline Ltd
City of London, London, England
£20000 - £22000 per annum
14 Sep 2017
12 Oct 2017
Daniela Brazza
Contract Type
Full Time

Job Title: Buying Assistant

Salary: £20,000 - £22,000 per annum depending on experience

Location: London Office

Job Type: Full Time, Permanent

Holiday Entitlement: 25 days plus bank holidays


To provide full administrative support to the Buying team

Main Duties

The job role of the Buying Assistant is to provide essential support to the Head of Buying.

Reporting to the Head of Buying, this is a role which will grow and develop with the Company. You will be working in a small team and the successful candidate will be a quick learner who is flexible, adaptable and able to work in a highly stressful environment. The successful candidate will also have the ability to prioritise and manage a busy workload and meet tight deadlines. You need to be time conscious and it would be advantageous to have a good understanding of retail/wholesaling and the challenges around the industry.

Ad hoc duties are also an essential daily part of the Buying Assistant job role.

Main Duties:

  • Be 1st point of contact for all suppliers
  • Communication with suppliers about activities, costs, product etc.
  • Management of new line forms
  • Creating and maintaining all project critical paths
  • Event support including communication with suppliers and sponsors
  • Management of samples
  • Preparation and management of all relevant trackers
  • Building reports on Excel when required
  • Take appropriate notes and actions in meetings and circulate accordingly
  • Management of new supplier forms
  • Create, maintain and manage all required processes
  • Dealing with telephone queries regarding supplier, products and/or any other buying queries
  • Create meeting packs for buying meetings
  • Management of Buying filing system online and off
  • Handling and tracking supplier queries
  • Management of online back office website including;
  • Setting up products/suppliers
  • Amending pricing

  • Taking customer orders through online system on occasion
  • Management and prioritising of incoming supplier e-mails and phone calls
  • Administrative and secretarial support to the management team including;
  • preparation of board reports
  • organising travel arrangements and itineraries
  • scheduling of meetings and outlook diary management

  • Management of company Buying activity plan
  • Supplier Liaison regarding ads placed in internal publication
  • Attendance and support will occasionally be required at events which may require an overnight stay
  • Holiday cover to other department Assistants

  • Skills required:

  • Good written and spoken communication skills
  • Excellent organisational and customer/supplier service skills
  • Database management skills, particularly an extensive knowledge on excel, word and PowerPoint.
  • Supplier and customer query handling experience
  • Ability to communicate clearly, concisely, and accurately both verbally and in writing, internally and externally
  • Meticulous and methodical approach to work
  • Enjoy working as part of a team
  • Have worked previously in a retail store / have a good understanding of retail management
  • The ability to learn quickly
  • Exceptional organisational skills
  • Accuracy and attention to detail
  • Be able to work to tight deadlines
  • Be able to prioritise
  • Ability to work under pressure
  • A flexible and adaptable approach to work
  • The ability to work on your own initiative
  • Tact and discretion, for dealing with confidential information

  • Working hours:

    Full time role - Monday - Friday 09.00 to 18.00 with 60 min lunch or to the needs of the business. There will be occasions when there is a requirement to work late due to deadlines

    Please Note:

    On the first interview there will be a timed test on Excel which will require knowledge on the following;

    • Vlookup
    • Sorting
    • Concatenate
    • Filtering
    • Totals/Sum
    • Find and Replace
    • Right
    • Pivot tables
    • Graphs
    • Ability to tidy and finish reports with Borders and Headings

    To apply for this role, please click APPLY to submit your CV and a Cover Letter.

    Candidates with the relevant experience or job titles of; Buying Assistant, Assistant Buyer, Junior Buyer, Procurement, Purchasing, Assistant Buyer, Procurement Assistant, Buying Assistant may also be considered for this role.

    Apply for Buying Assistant / Assistant Buyer / Junior Buyer

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