Administrative Assistant - Studio

Expiring today

Recruiter
Job Heron
Location
London, England
Salary
£20000 - £25000 per annum
Posted
20 Jul 2017
Expires
17 Aug 2017
Ref
ADMIN9314
Contact
Jobheron
Contract Type
Permanent
Hours
Full Time

Administrative Assistant / Office Assistant / Administrator / Administration / Admin / Personal Assistant / Studio

Studio Administrative Assistant is needed for our client based in Holborn, London. They are in a unique position and recognised as a leading light in the field of wayfinding and placemaking. They are looking for an Administrative Assistant to work closely with their management team and provide them with invaluable administrative support at an important stage of the company's development and growth.

This is an excellent opportunity for someone to learn and develop the skills and knowledge needed to effectively manage in a busy environment. They are committed to providing a supportive mentored environment with defined training and a development structure. They want the post holder to grow and take on more responsibility.

The person who holds this role well will be curious, a self-starter, highly committed, energetic, not afraid to ask and not afraid to commit. They should have the drive and ability to grow the role and become an invaluable asset with an exciting future.

Duties:

  • Assisting with the booking of travel arrangements
  • Providing administrative assistance for project managers, sales and communications and finance
  • Assisting the Studio Manager with the day to day running and upkeep of the studios including HR, ICT and resources
  • Scheduling meetings and meeting spaces
  • Following up on requests for information
  • Printing/binding/photocopying
  • Up keeping studio resources
  • Liaising with suppliers of services (IT, Telecoms, infrastructure) as required
  • Responding to and directing incoming enquiries (telephone, email)
  • Welcoming and directing visitors
  • Distributing and managing post

Skills and Experience:

Essential:

  • Committed to excellence in administration
  • Organised and able to prioritise work loads
  • Quick learner / committed to personal development
  • Highly proficient with normal office based ICT tools
  • Excellent communication skills, verbal and written
  • Confidence when dealing with suppliers
  • Able to understand and book complex travel arrangement including finding best value
  • Able to work with diverse teams and manage competing demands with tact
  • Works quickly but with detail
  • Flexible can do attitude

Desirable:

  • Previous experience within a complex highly pressurised environment
  • Relevant Qualification or (working towards) in business administration or similar
  • Previous experience of responding to and directing incoming telephone calls and emails
  • Able to use and lay out documents and spreadsheets
  • Experience of working in a complex environment and managing competing work loads
  • Experience of managing a large workload and delivering with diligence

Person Specification:

  • Self-starter with willingness to learn and take responsibility
  • Be able to communicate effectively both internally and externally
  • Good time-management skills with the ability to set priorities and meet deadlines
  • Excellent verbal and written communication skills
  • Ability to work in a team oriented environment and become a key player
  • A confident and focused approach to get the job done
  • Ability to easily adapt to changing priorities and demands
  • Ability to work under pressure
  • Quick learner with a proactive approach to work and their own development

Location: Holborn, London

Type: Permanent, Full Time, 40 hours per week

Salary: £20,000 - £25,000 per annum

Please forward your CV for immediate consideration.

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